SMSJ Important Policies and Info
Welcome to the SMSJ Community!
We are excited to welcome all of our new residents for the Winter 2023 Quarter. As you transition and settle into this community it is important that you are informed of the residential policies and practices that lay the foundation for our living area. All residents are responsible for reading and knowing the policies and practices in their respective communities. Our SMSJ Lead Staff welcome any questions or concerns regarding the policies. We look forward to meeting you! - SMSJ Lead Staff September 19, 2023 |
And now, to the fine print:
Violation of any of the following policies jeopardizes your housing contract, violates the UCSB Standard Code of Conduct Code 102.07, and may result in University sanctions and/or legal prosecution. These policies apply to all residents of University-owned apartments and their guests when they are within Housing, Dining, & Auxiliary Enterprises (HDAE) environs (including parking lots), regardless of where they reside. These policies are also enforceable while participating in Housing sponsored activities on or off campus.
Alcohol: State laws and university regulations referring to alcohol use and possession must be followed by you and your visitors. Alcohol is not permitted in public areas (i.e. community centers, apartment patios, grounds, study rooms, lobbies, laundry rooms, etc.) with the exception of prior approval by Residential & Community Living (R&CL) Staff. Carrying open containers of alcoholic beverages or consuming them in public is also prohibited. Residents who fail to remove themselves from incidents where persons under the age of 21 are consuming alcohol are also in violation of this policy. Delivery of alcohol by outside vendors is prohibited. Disruptive behavior while under the influence will not be tolerated.
Alcohol Large Quantity: Residents, regardless of age, are prohibited from consuming or storing alcohol that is excessive for responsible personal use. Possession or use of any keg (empty or full), beer bong, or other mass drinking device is prohibited. Residents found responsible for violating this policy may be subject to immediate contract cancellation.
Bicycles: Please use designated bike racks or carefully store bikes in your apartment. Bike hooks are not allowed. Bikes found blocking public access, walkways, exits, or fire escapes will be removed and impounded. A fee may be assessed for moving and storage. Please register your bike with the Community Service Organization (CSO). Please ride slowly through the complex. All bikes stored in the bike racks must be in operable condition. The University will conduct periodic removal of abandoned bicycles.
Business: Utilizing your address or conducting private entrepreneurial ventures by you or your visitors from your apartment is prohibited. No business of any kind is permitted to be established on University property.
Candles: Candles are not permitted on the premises.
Check-In: Each Resident must submit an Apartment Condition Report within 24 hours of check-in. It is the Resident's responsibility to assess the condition of the apartment and submit the Report as instructed upon check-in. Failure to submit an Apartment Condition Report within 24 hours of check-in will result in a default statement that all conditions of the apartment are in perfect order.
Check-Out: There will be a liquidated damages charge for failure to follow the appropriate check-out procedures when moving out of the apartment after approved contract termination or at the end of the academic year. Failure to vacate the apartment by the last day of the contract will also result in late check out fee and removal of the Resident's personal property left on the premises to be disposed of according to state law. The Resident will also be assessed for storage charges. Failure to leave the apartment in a clean and orderly condition, as described by the University, will result in additional cleaning and maintenance charges.
Cleanliness: Residents are responsible for maintaining a clean, sanitary, and non-hazardous living environment. It is also the resident’s responsibility to keep common areas (e.g., lounges, recreational rooms, etc.) clean, sanitary, and non-hazardous. Excessive cleaning fees will apply.
Controlled Substances/Illegal Drugs: It is prohibited to distribute, solicit, procure, sell, or manufacture controlled substances. The possession, use, distribution, cultivation, manufacture, or sale of drugs, including medicinal marijuana, or drug paraphernalia (e.g., bongs, pipes, and vaporizers) is prohibited. Being in the presence of illegal drugs is prohibited within, or in the vicinity of, university housing. Additionally, residents suspected of using drugs, due to odor, disruptive behavior or by information brought to staff will be documented. Disruptive behavior while under the influence of controlled substances or illegal drugs will not be tolerated and will result in disciplinary action.
Damage: Resident(s) and their guests will be held liable for any damage, caused willfully or negligently, of University property in both the apartment and public areas of the University apartment facilities. Bills for the cost of repairs are charged to the responsible individual(s) University BARC account. Report damages immediately and do not attempt to repair.
Dating Violence: Conduct by a person who is or has been in a romantic or intimate relationship with an individual that intentionally, or recklessly, causes bodily injury or places an individual in reasonable fear of serious bodily injury will not be tolerated. The University of California Policy on Sexual Violence and Sexual Harassment can be found at the following link: https://policy.ucop.edu/doc/4000385/SVSH. Please also refer to the UCSB Local Response Procedures at the followinglink: https://titleix.ucsb.edu/policies-and-response-procedures/response-procedures.
Elevators: Tampering with or misuse of elevators is prohibited by law and university policy. Residents will be subject to disciplinary action and charged for any expenses related to misuse.
Flammables: Storage or use of ammunition, kerosene, propane, paint thinner, charcoal starter, gasoline, naphtha, benzene, fireworks or other flammable or explosive materials is strictly prohibited. Storage of oily rags, boxes, or excessive amounts of newspapers or magazines is not permitted on the premises.
Furniture: University-owned furnishings and property are not to be removed from the apartment unit nor left out on patios, balconies or other areas that could result in damage or unnecessary wear to the items. Privately-owned furnishings are allowed as long as they do not create undue clutter or result in fire, health or safety hazards. Upholstered furniture is prohibited outside due to rodent nesting. University-owned community center or recreation room furnishings are not allowed in resident apartments. A fee will be assessed to your BARC account if furnishings are improperly used.
Guests: Residents are responsible for all actions and the behavior of their guests/visitors. Guest(s) violating any University policy or terms and conditions of this contract will be required to leave the premises immediately. No person other than those officially assigned by the University or as authorized on this contract may occupy the premises on a permanent basis. Resident(s) may have occasional overnight and/or weekend guests. Please be courteous and communicate with your apartment mate(s) before having guests/visitors. No overnight guest may stay longer than 7 days per academic term (e.g., Fall quarter, Winter quarter, Spring quarter, and Summer quarter). During Halloween, other special events, restrictions on guests, registration procedures, and other security precautions may be implemented for the community's safety.to restrict guest visitation and social gatherings as necessary.
Halloween and Other Special Events: During the period leading up to, during, and after Halloween, as well as other special events as determined by the Office of Residential & Community Living, limitations and/or restrictions on guests’ visitation, parking privileges, and other security precautions may be implemented for the safety and security of our residential community.
Hanging Items: For safety reasons, clotheslines, hammocks, and heavy objects are not permitted to hang from railings. In addition, no unauthorized hooks are allowed in stairwell floors or walls.
Keys: The Resident is responsible for their University apartment, bedroom, building and mailbox keys. (Note: not all complexes issue bedroom, building, or mailbox keys). If any University key is lost or stolen, the Resident should report it immediately to a staff member. Key replacement fees vary by key type and will be assessed accordingly. It is prohibited to duplicate or possess a duplicated University key. If you are locked out of your apartment, you may get a temporary loaner key from a R&CL staff member; charges may apply. Keys must be turned in upon move-out or when transferring apartments. Failure to return corresponding keys will result in a replacement key charge.
Laundry Facilities: These facilities are for the use of residents only. Access is by use of your apartment or bedroom key.
Ledges, Roofs, Balconies, Stairwells, and Walls: The use of ledges and roofs for any purpose, hanging on balconies, and the scaling of walls is prohibited. Throwing, shooting, and launching objects from buildings is prohibited. Stairwells must be clear of all obstructions at all times for safety reasons. Absolutely no diving into the swimming pools from fences, windows, balconies or roof areas.
Megan's Law Notice: The California Department of Justice, sheriff's departments, police departments serving 200,000 or more and many other law enforcement authorities maintain for public access a database of the locations of persons required to register pursuant to paragraph (1) of subdivision (a) of Section 290.4 of the penal Code. The database is updated on a quarterly basis and a source of information about the presence of these individuals in any neighborhood.
Misuse of Property: Tampering, possession, or misuse of University property is prohibited (e.g., relocating lounge furniture).
Mold: It is the resident’s responsibility to notify the Complex office as soon as water seepage or recurring mold is noticed. The resident is responsible for maintaining an environment that is clean and as dry as possible.
Noise: As a courtesy to other residents, and in effort to maintain an environment conducive to living and learning, excessive noise is prohibited.
Parking: All vehicles parked within university-owned parking areas must have a valid permit. Complete parking regulations are available upon move-in. Violation of parking regulations may result in disciplinary action.
Patios, Decks, and Yards: Fire regulations require 3’ (feet) clearance to all doors of your apartment. Only plastic/wood/metal furniture is permitted outside, as rodents may nest in upholstered furnishings. Please contain all permanent items, such as potted plants, in your patio area, as our university staff need access to all lawn areas for proper maintenance and care. Furnishings, such as your dining room chairs, are not to be used as outdoor furniture and may be damaged by the outdoor climate. Fences and backyard sheds are not permitted.
Personal Care: Residents are responsible for their own self-care, which is defined as appropriate personal hygiene, mental health, management of medical conditions or illnesses and/or disability-related personal needs.
Pest Control: If pest infestation occurs and is determined to be the result of poor housekeeping or hygiene practices, you will be assessed for any necessary pest control services.
Pets: Pets and animals are prohibited at all times anywhere on the premises, with the exception of approved animals required for disabilities and aquarium fish in tanks not exceeding 10 gallons (limit to one tank). This includes pets of visitors, regardless of length of stay, as well as feeding cats, etc. outside of your apartment.
Public Areas: Walkways must be kept free of obstructions. Sleeping in lounges or other public areas is prohibited, unless it is in conjunction with a university housing- sponsored event and approved by the R&CL staff.
Quiet Hours: The minimum hours established for all complexes are: Sunday through Thursday - 10:00 pm to 7:00 am; Friday and Saturday - 11:00 pm to 7:00 am. During the week before Final Exams and Final Exam Week, Quiet hours are 24-hours a day.
Resident Behavior: Residents must refrain from actions that disrupt the normal functioning and operation of university housing or pose a significant risk to the community. Residents and guests who, by virtue of their inappropriate behavior or conduct, exhibit an inability to live in a community setting, refuse intervention, or endanger themselves or others, may be subject to administrative action and/or contract cancellation.
Smoke-free Environment: Smoking is prohibited in all UC Santa Barbara facilities, on all University grounds, and on all University-owned and leased properties regardless of location. Smoking, the use of smokeless tobacco products, hookahs, and the use of unregulated nicotine products (e.g. electronic cigarettes and vaporizers) is strictly prohibited. This smoke-free policy applies to all indoor and outdoor areas.
Trash: Trash should be discarded in designated areas only (e.g. not on walkways or patios).
Vandalism: Deliberate damage, removal, or defacing of university housing or personal property is prohibited. Fees will be assessed for property damage and charged to the responsible individual(s) University BARC account.
Weapons: Possession, storage, use, or threatened use of any weapon is prohibited. University regulations strictly prohibit the use or possession of firearms (with or without a California permit). Also prohibited are weapons including, but not limited to, stun guns, daggers, retractable bladed knives, non-kitchen style knives with a fixed blade over 2.5 inches, nunchucks, paint pellet guns, BB guns, air pellet guns, any device which closely resembles a firearm (e.g., water gun), slingshots, swords, darts, explosives, spear guns, bows and arrows and other dangerous items.
Weights/Barbells/Treadmills: Weights and exercise equipment are not permitted (e.g., weight racks, exercise machines, etc.).
Violation of any of the following policies jeopardizes your housing contract, violates the UCSB Standard Code of Conduct Code 102.07, and may result in University sanctions and/or legal prosecution. These policies apply to all residents of University-owned apartments and their guests when they are within Housing, Dining, & Auxiliary Enterprises (HDAE) environs (including parking lots), regardless of where they reside. These policies are also enforceable while participating in Housing sponsored activities on or off campus.
Alcohol: State laws and university regulations referring to alcohol use and possession must be followed by you and your visitors. Alcohol is not permitted in public areas (i.e. community centers, apartment patios, grounds, study rooms, lobbies, laundry rooms, etc.) with the exception of prior approval by Residential & Community Living (R&CL) Staff. Carrying open containers of alcoholic beverages or consuming them in public is also prohibited. Residents who fail to remove themselves from incidents where persons under the age of 21 are consuming alcohol are also in violation of this policy. Delivery of alcohol by outside vendors is prohibited. Disruptive behavior while under the influence will not be tolerated.
Alcohol Large Quantity: Residents, regardless of age, are prohibited from consuming or storing alcohol that is excessive for responsible personal use. Possession or use of any keg (empty or full), beer bong, or other mass drinking device is prohibited. Residents found responsible for violating this policy may be subject to immediate contract cancellation.
Bicycles: Please use designated bike racks or carefully store bikes in your apartment. Bike hooks are not allowed. Bikes found blocking public access, walkways, exits, or fire escapes will be removed and impounded. A fee may be assessed for moving and storage. Please register your bike with the Community Service Organization (CSO). Please ride slowly through the complex. All bikes stored in the bike racks must be in operable condition. The University will conduct periodic removal of abandoned bicycles.
Business: Utilizing your address or conducting private entrepreneurial ventures by you or your visitors from your apartment is prohibited. No business of any kind is permitted to be established on University property.
Candles: Candles are not permitted on the premises.
Check-In: Each Resident must submit an Apartment Condition Report within 24 hours of check-in. It is the Resident's responsibility to assess the condition of the apartment and submit the Report as instructed upon check-in. Failure to submit an Apartment Condition Report within 24 hours of check-in will result in a default statement that all conditions of the apartment are in perfect order.
Check-Out: There will be a liquidated damages charge for failure to follow the appropriate check-out procedures when moving out of the apartment after approved contract termination or at the end of the academic year. Failure to vacate the apartment by the last day of the contract will also result in late check out fee and removal of the Resident's personal property left on the premises to be disposed of according to state law. The Resident will also be assessed for storage charges. Failure to leave the apartment in a clean and orderly condition, as described by the University, will result in additional cleaning and maintenance charges.
Cleanliness: Residents are responsible for maintaining a clean, sanitary, and non-hazardous living environment. It is also the resident’s responsibility to keep common areas (e.g., lounges, recreational rooms, etc.) clean, sanitary, and non-hazardous. Excessive cleaning fees will apply.
Controlled Substances/Illegal Drugs: It is prohibited to distribute, solicit, procure, sell, or manufacture controlled substances. The possession, use, distribution, cultivation, manufacture, or sale of drugs, including medicinal marijuana, or drug paraphernalia (e.g., bongs, pipes, and vaporizers) is prohibited. Being in the presence of illegal drugs is prohibited within, or in the vicinity of, university housing. Additionally, residents suspected of using drugs, due to odor, disruptive behavior or by information brought to staff will be documented. Disruptive behavior while under the influence of controlled substances or illegal drugs will not be tolerated and will result in disciplinary action.
Damage: Resident(s) and their guests will be held liable for any damage, caused willfully or negligently, of University property in both the apartment and public areas of the University apartment facilities. Bills for the cost of repairs are charged to the responsible individual(s) University BARC account. Report damages immediately and do not attempt to repair.
Dating Violence: Conduct by a person who is or has been in a romantic or intimate relationship with an individual that intentionally, or recklessly, causes bodily injury or places an individual in reasonable fear of serious bodily injury will not be tolerated. The University of California Policy on Sexual Violence and Sexual Harassment can be found at the following link: https://policy.ucop.edu/doc/4000385/SVSH. Please also refer to the UCSB Local Response Procedures at the followinglink: https://titleix.ucsb.edu/policies-and-response-procedures/response-procedures.
Elevators: Tampering with or misuse of elevators is prohibited by law and university policy. Residents will be subject to disciplinary action and charged for any expenses related to misuse.
Flammables: Storage or use of ammunition, kerosene, propane, paint thinner, charcoal starter, gasoline, naphtha, benzene, fireworks or other flammable or explosive materials is strictly prohibited. Storage of oily rags, boxes, or excessive amounts of newspapers or magazines is not permitted on the premises.
Furniture: University-owned furnishings and property are not to be removed from the apartment unit nor left out on patios, balconies or other areas that could result in damage or unnecessary wear to the items. Privately-owned furnishings are allowed as long as they do not create undue clutter or result in fire, health or safety hazards. Upholstered furniture is prohibited outside due to rodent nesting. University-owned community center or recreation room furnishings are not allowed in resident apartments. A fee will be assessed to your BARC account if furnishings are improperly used.
Guests: Residents are responsible for all actions and the behavior of their guests/visitors. Guest(s) violating any University policy or terms and conditions of this contract will be required to leave the premises immediately. No person other than those officially assigned by the University or as authorized on this contract may occupy the premises on a permanent basis. Resident(s) may have occasional overnight and/or weekend guests. Please be courteous and communicate with your apartment mate(s) before having guests/visitors. No overnight guest may stay longer than 7 days per academic term (e.g., Fall quarter, Winter quarter, Spring quarter, and Summer quarter). During Halloween, other special events, restrictions on guests, registration procedures, and other security precautions may be implemented for the community's safety.to restrict guest visitation and social gatherings as necessary.
Halloween and Other Special Events: During the period leading up to, during, and after Halloween, as well as other special events as determined by the Office of Residential & Community Living, limitations and/or restrictions on guests’ visitation, parking privileges, and other security precautions may be implemented for the safety and security of our residential community.
Hanging Items: For safety reasons, clotheslines, hammocks, and heavy objects are not permitted to hang from railings. In addition, no unauthorized hooks are allowed in stairwell floors or walls.
Keys: The Resident is responsible for their University apartment, bedroom, building and mailbox keys. (Note: not all complexes issue bedroom, building, or mailbox keys). If any University key is lost or stolen, the Resident should report it immediately to a staff member. Key replacement fees vary by key type and will be assessed accordingly. It is prohibited to duplicate or possess a duplicated University key. If you are locked out of your apartment, you may get a temporary loaner key from a R&CL staff member; charges may apply. Keys must be turned in upon move-out or when transferring apartments. Failure to return corresponding keys will result in a replacement key charge.
Laundry Facilities: These facilities are for the use of residents only. Access is by use of your apartment or bedroom key.
Ledges, Roofs, Balconies, Stairwells, and Walls: The use of ledges and roofs for any purpose, hanging on balconies, and the scaling of walls is prohibited. Throwing, shooting, and launching objects from buildings is prohibited. Stairwells must be clear of all obstructions at all times for safety reasons. Absolutely no diving into the swimming pools from fences, windows, balconies or roof areas.
Megan's Law Notice: The California Department of Justice, sheriff's departments, police departments serving 200,000 or more and many other law enforcement authorities maintain for public access a database of the locations of persons required to register pursuant to paragraph (1) of subdivision (a) of Section 290.4 of the penal Code. The database is updated on a quarterly basis and a source of information about the presence of these individuals in any neighborhood.
Misuse of Property: Tampering, possession, or misuse of University property is prohibited (e.g., relocating lounge furniture).
Mold: It is the resident’s responsibility to notify the Complex office as soon as water seepage or recurring mold is noticed. The resident is responsible for maintaining an environment that is clean and as dry as possible.
Noise: As a courtesy to other residents, and in effort to maintain an environment conducive to living and learning, excessive noise is prohibited.
Parking: All vehicles parked within university-owned parking areas must have a valid permit. Complete parking regulations are available upon move-in. Violation of parking regulations may result in disciplinary action.
Patios, Decks, and Yards: Fire regulations require 3’ (feet) clearance to all doors of your apartment. Only plastic/wood/metal furniture is permitted outside, as rodents may nest in upholstered furnishings. Please contain all permanent items, such as potted plants, in your patio area, as our university staff need access to all lawn areas for proper maintenance and care. Furnishings, such as your dining room chairs, are not to be used as outdoor furniture and may be damaged by the outdoor climate. Fences and backyard sheds are not permitted.
Personal Care: Residents are responsible for their own self-care, which is defined as appropriate personal hygiene, mental health, management of medical conditions or illnesses and/or disability-related personal needs.
Pest Control: If pest infestation occurs and is determined to be the result of poor housekeeping or hygiene practices, you will be assessed for any necessary pest control services.
Pets: Pets and animals are prohibited at all times anywhere on the premises, with the exception of approved animals required for disabilities and aquarium fish in tanks not exceeding 10 gallons (limit to one tank). This includes pets of visitors, regardless of length of stay, as well as feeding cats, etc. outside of your apartment.
Public Areas: Walkways must be kept free of obstructions. Sleeping in lounges or other public areas is prohibited, unless it is in conjunction with a university housing- sponsored event and approved by the R&CL staff.
Quiet Hours: The minimum hours established for all complexes are: Sunday through Thursday - 10:00 pm to 7:00 am; Friday and Saturday - 11:00 pm to 7:00 am. During the week before Final Exams and Final Exam Week, Quiet hours are 24-hours a day.
Resident Behavior: Residents must refrain from actions that disrupt the normal functioning and operation of university housing or pose a significant risk to the community. Residents and guests who, by virtue of their inappropriate behavior or conduct, exhibit an inability to live in a community setting, refuse intervention, or endanger themselves or others, may be subject to administrative action and/or contract cancellation.
Smoke-free Environment: Smoking is prohibited in all UC Santa Barbara facilities, on all University grounds, and on all University-owned and leased properties regardless of location. Smoking, the use of smokeless tobacco products, hookahs, and the use of unregulated nicotine products (e.g. electronic cigarettes and vaporizers) is strictly prohibited. This smoke-free policy applies to all indoor and outdoor areas.
Trash: Trash should be discarded in designated areas only (e.g. not on walkways or patios).
Vandalism: Deliberate damage, removal, or defacing of university housing or personal property is prohibited. Fees will be assessed for property damage and charged to the responsible individual(s) University BARC account.
Weapons: Possession, storage, use, or threatened use of any weapon is prohibited. University regulations strictly prohibit the use or possession of firearms (with or without a California permit). Also prohibited are weapons including, but not limited to, stun guns, daggers, retractable bladed knives, non-kitchen style knives with a fixed blade over 2.5 inches, nunchucks, paint pellet guns, BB guns, air pellet guns, any device which closely resembles a firearm (e.g., water gun), slingshots, swords, darts, explosives, spear guns, bows and arrows and other dangerous items.
Weights/Barbells/Treadmills: Weights and exercise equipment are not permitted (e.g., weight racks, exercise machines, etc.).